Section 13.11. Accounting procedures.

  All recipients of funds under this chapter shall maintain accounting procedures which adequately provide for the following:

(1)  Accurate, current, and complete financial statements on the use of funds disbursed to them by the board.

(2)  Accurate, current, and complete financial statements on funds contributed from other sources toward mining impact projects or activities.

(3)  Records which identify adequately the source and application of all funds disbursed to them by the board, including:

(a) Records of transactions which are inclusive, timely, verifiable, and supported by source documentation.

(b) Records on in-kind services and cost-sharing when required by the board for certain discretionary payments under s. Tax 13.07 .

(c) Records which adequately establish the compliance of funds for mining-related purposes.

(d) Records which are sufficiently detailed.

(e) Itemized invoices to document legal, technical, and other services related to mining.

(4)  Effective internal control over all funds, ensuring that:

(a) The use of funds is for purposes authorized by the board and consistent with applicable laws, regulations and policies.

(b) The use of funds is safeguarded against waste, loss and misuse.

(c) The use of funds is supported with reliable data.

(5)  

(a) All municipalities which receive a payment or grant under this chapter shall file an expenditure report by March 1 of the year following the year the funds are received. The expenditure report shall be on forms prepared and furnished by the board. A county's expenditure report shall include information regarding the use of any funds distributed by the county under s. Tax 13.08 (7) (a) .

(b) Any city, village, town, or Native American community which receives a first dollar payment is not required to file an expenditure report for that payment.

(c) The board's staff may make on-site visits over the course of any year and otherwise monitor the use of payments received by municipalities. Staff shall keep the board informed of its activities and findings in this regard. From the monitoring activities, the completed expenditure reports, and the auditing procedures outlined in s. Tax 13.09 , the board shall determine whether municipalities have applied their funds to the purposes authorized.

History: Cr. Register, November, 1982, No. 323 , eff. 12-1-82; r. and recr. Register, September, 1986, No. 369 , eff. 10-1-86; am. (3) (a) and (5) (c), cr. (3) (e), Register, August, 1993, No. 452 , eff. 9-1-93.