Section 1.04. Photographic reproduction of non-permanent public records.

 

(1)   Purpose. The purpose of this rule is to encourage the utilization of photographic techniques for the filing and retention of nonpermanent records. With the determination by the public records board that a record series has neither permanent value nor contains important state records, an agency may be authorized to photograph documents in the series.

(2)   Procedure. Whenever records of state agencies are photographed under s. 16.61 (8) , Stats. , the following documentary standards shall be followed:

(a) Each photographic reproduction shall contain notation on the face thereof indicating:

1. The name of the agency;

2. Public records board photograph authorization number;

3. The date of microfilming;

4. The camera operator by initial or number.

(b) Uniform method of filing: The agency receiving a microfilm authorization shall develop a uniform filing system whereby the custodian of a particular series is easily identifiable. Such custodian shall upon request certify a particular photographic reproduction as standing in lieu of the original document as provided by s. 16.61 (8) , Stats.

(c) No photographic reproduction produced under this section shall be destroyed or discarded except by a disposal authorization received from the public records board.

(d) Film used for photographic reproduction and the processing and development of that film under this rule shall conform to the technical standards contained in the following publications:

1. American Standard Specifications for Photographic Films for Permanent Records, Ph 1.28—1957.

2. American Standard Method for Determining the Thiosulfate Content of Processed Black and White Photographic Film and Plates, Ph 4.8—1958.

History: Cr. Register, October, 1969, No. 166 , eff. 11-1-69.