Section 64.13. General aids provisions.

  The following provisions are applicable to the all-terrain vehicle aids program and law enforcement aids to counties.

(1)  Acquisition of real property shall be in accord with state guidelines for preparation of appraisals and relocation assistance.

(2)  Before development of certain public facilities begins, formal approval may be required from state agencies concerning health, safety or sanitation requirements.

(3)  Assistance may be given to develop leased real property provided control and tenure of such property is commensurate with the proposed development.

(4)  Donated labor, materials, land or other activities which do not result in an actual expenditure by the sponsor and indirect costs are not allowable in the claim.

(5)  Direct costs which are supported by time sheets, vouchers or similar documentation reflecting specific assignment to a project are eligible project costs.

(6)  Actual costs of force account labor and equipment is allowable. Equipment rental rates may not exceed the county machinery rates established annually by the department of transportation.

(7)  Where a machinery rate schedule is established by the department for both equipment and operator, the total of force account labor and equipment may not exceed the rate specified in the schedule.

(8)  Actual fringe benefits paid as part of the direct labor costs claimed are eligible project costs.

(9)  Claims for payment shall be submitted within 6 months of the project termination date.

(10)  

(a) Except as provided in pars. (b) and (c) , project expenditures shall be within the project period, project scope and project amount as shown on the project agreement.

(b) Expenditures for land acquisition made prior to entering into a project agreement may be reimbursed upon prior written approval of the department. To receive approval, the sponsor shall submit a written statement demonstrating a need to acquire land prior to the approval of a project agreement.

(c) Expenditures for necessary engineering or planning costs made prior to entering a project agreement may be reimbursed by the department.

(11)  A request for a project extension shall be submitted prior to the project termination date.

(12)  All payments are contingent upon final audit. Financial records including all documentation to support entries in the accounting records to substantiate charges for each project shall be kept available for review by state officials for a period of 3 years after final payment.

(13)  Reasonable entrance or user fees may be charged to offset operation and maintenance costs of all-terrain vehicle use areas. Fees are subject to department review.

(14)  

(a) The department may approve a variance from nonstatutory requirements of this chapter upon the request of a sponsor if:

1. The department determines that the variance is essential to effect necessary grant actions or program objectives; and

2. Special circumstances indicate that the variance is in the best interest of the program.

(b) In determining whether to grant a variance under par. (a) , the department shall take into account such factors as good cause and circumstances beyond the control of the sponsor.

History: Cr. Register, July, 1986, No. 367 , eff. 8-1-86; renum. (10) to be (10) (a) and am., cr. (10) (b) and (c) and (14), Register, May, 1991, No. 425 , eff. 6-1-91; am. (8), Register, December, 1999, No. 528 , eff. 1-1-00.