Section 173.17. Grant conditions.

  Each grant awarded under this chapter shall be subject to all of the following conditions:

(1)  Before the department may reimburse a local governmental unit receiving funds under this chapter, the grantee shall demonstrate all of the following:

(a) A local governmental unit or private non-profit organization owns or has long-term control over the eligible site or facility.

(b) A deed restriction has been placed on the deed for the property where the eligible site or facility is located, and recorded at the county register of deeds office, limiting the use of the property to the end use specified in the agreement for at least 20 years from the date that the grant agreement is signed by both parties. This deed restriction shall remain in place for 20 years.

(c) A ch. NR 716 site investigation and a ch. NR 722 remedial action plan have been approved by the department.

(2)  A grantee shall also comply with the following conditions:

(a) The grant period is 24 months from the date of the department's signature on the grant contract, unless extended under par. (f) .

(b) The grantee shall maintain an accounting system that accurately reflects all fiscal transactions, incorporates appropriate controls and safeguards, and provides clear references, particularly to source or original documents. Records shall reflect all of the following minimum requirements:

1. Project accounts shall separate grant receipts and eligible expenditures from those allocable to other programs and activities.

2. Receipts and expenditures shall be listed and identified in sufficient detail to reflect their source and purpose. Proof of payment, such as canceled checks or receipts from vendors, shall be kept and made available for inspection for 3 years after final payment.

(c) All of the grantee's records pertaining to the grant are subject to department review. Grant payments by the department are contingent upon review of grantee records and may be adjusted if costs are determined to be ineligible.

(d) The department may conduct compliance inspections, or may require the grantee to conduct compliance inspections, on properties for which assistance has been provided under this chapter.

(e) Grantees shall provide the department with a written progress report, if requested.

(f) The grantee may request, for good cause and prior to the end of the grant period, an amendment for: changes to increase the grant award up to 10% of the original grant amount, changes to the project scope or an extension of the grant period. The request shall be in writing and describe the reasons for the request. Amendments are subject to department approval and availability of funds.

(g) The grantee may request a maximum of 2 partial payments per year during the grant period on forms provided by the department and shall include documentation of work completed and eligible costs and match incurred by the grantee. The department may withhold 10% of the total grant amount stated in the grant agreement for final payment. The final payment request shall be made on forms provided by the department no later than 6 months after the expiration date of the grant period stated in the grant agreement.

(h) The grantee shall provide to the department a final written report of the activities completed with the funds awarded under this chapter, on a form provided by the department. The report shall be submitted to the department along with the final request for reimbursement under the grant contract.

History: CR 02-063 : cr. Register November 2002 No. 563 , eff. 12-1-02.

Note

Forms are available upon written request to the following address: BF Green Space and Public Facilities Grant Manager – RR/3, DNR Bureau for Remediation and Redevelopment, Box 7921, Madison, WI 53707 Microsoft Windows NT 6.1.7601 Service Pack 1