Section 10.08. Totalizator system: procedural requirements.  


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  • (1) General procedural requirements. Every totalizator system licensee must satisfy the procedural requirements set forth in subs. (2) through (11) .
    (2) Pre-race meeting tests. All totalizator equipment to be used for a race meet shall, before the beginning of said race meet, be tested by the totalizator licensee in the presence and supervision of a division representative. This test shall include those procedures set forth in sub. (3) .
    (3) Pre-program tests. All totalizator equipment in use for a program shall, before the start of each program, be tested by the totalizator personnel and all necessary repairs and adjustments made to ensure proper operation of ticket issuing machines and totalizator computers and recording of wagers in accordance with these rules. These tests shall be:
    (a) Conducted at a time that does not conflict with the time established by the association for opening the pari-mutuel windows for sales; and
    (b) Conducted with data supplied by the division auditor when so requested by the administrator.
    (4) Totalizator programs.
    (a) All copies of programs at a pari-mutuel facility shall be on electronic media and be stored in a secured cabinet under the control of a totalizator licensee.
    (b) After the program has been loaded into the computer the electronic media shall be re-secured.
    (5) Duplicate copy of totalizator programs. All totalizator system licensees shall maintain a duplicate copy of all totalizator programs to be used during the race meet. The duplicate copy shall be in absolute program files and be placed on electronic media for storage. The electronic media shall be placed under seal by the totalizator system licensee for the division and retained for future comparison with totalizator programs actually in use during the meet. The electronic media shall be kept under the control of the totalizator system licensee and shall be retained on the premises of the association.
    (6) Notice of software modifications. All totalizator system licensees shall inform the administrator of planned totalizator program modifications by sending written notice to the division at least one week in advance of performing a software modification. In situations where programs are modified in response to operational problems requiring immediate attention, the totalizator system licensee shall inform the administrator of the change immediately after the modification has been made. A narrative log explaining all software modifications shall be kept by the totalizator system licensee in the tote room.
    (7) Testing of software modifications. Totalizator system licensees shall establish written procedures to test software modifications, and documentation of testing procedures and results shall be made available to the administrator upon request. Totalizator operators shall use either a hardware or software transaction generator to provide entry data for use in simulation of a complete program including production of all reports. The administrator shall review such test procedures and results prior to installation of a new version of a totalizator system within the state.
    (8) Controlling system utilities. All totalizator system licensees shall adhere to formal written procedures for controlling system utilities and furnish the administrator with a copy of these procedures. These procedures shall include but not be limited to such matters as control over duplication of program tapes, control over use of any system utility programs or any application programs used to modify master files, and control over utility programs or other procedures used to change system passwords.
    (9) Access to tote room. The totalizator system licensee shall provide the division with a list of its representatives authorized to have access to the tote room, paper stock, or equipment for each meet.
    (10) Control log. Each totalizator system licensee shall maintain, in conjunction with the association, a control log of keys or other security entry devices used to access the totalizator room and a log indicating to whom each is assigned. When the employment of a person possessing a key or security entry device to the totalizator room is terminated, the key or security entry device shall be collected.
    (11) Back-up procedures. Totalizator operators shall include back-up procedures to reconstruct all computer programs and data files. The division reserves the right to review and approve back-up procedures based upon and including, but not limited to, the ability to recover lost data.
    (12) Shut-down procedures. Each totalizator system licensee shall as part of its normal daily shut-down procedures:
    (a) Remove all console logs from the hardware with each entry on the console log preceded by the date and time of the entry;
    (b) Clear all C.P.U. memory or magnetic core program date; and
    (c) Secure the tote room to prohibit unauthorized entry.
History: Cr. Register, March, 1990, No. 411 , eff. 4-1-90; am. (5), Register, July, 1990, No. 415 , eff. 8-1-90; CR 03-070 : am. (2), (4) (a), (b), (5) and (9) Register November 2003 No. 575 , eff. 12-1-03 .