Section 10.04. Procedures and reports required of associations.

 

(1)   Cashed tickets. Each association shall maintain facilities and enforce procedures which ensure the security of cashed tickets and the integrity of outstanding ticket records. Such security requirements shall include, but not be limited to, the following:

(a) Access of all totalizator employees to cashed tickets storage areas shall be prohibited;

(b) Cashed tickets shall be maintained in a 2 hour fire resistant facility unless other comparable fire protection is installed and operable;

(c) Cashed and canceled tickets shall be maintained until 60 days after the payment of any outs money due the state for the race meet for which the ticket was purchased, unless the division directs, in writing, that the association continue to retain the tickets specified for the purpose of conducting an investigation or audit;

(d) Cashed ticket storage facilities shall be secured by a locking system;

(e) Only the mutuel manager or designee shall have access to cashed ticket storage areas for outstanding ticket records and uncashed ticket records; and

(f) Access to magnetic log tapes or comparable medium and the computer log library tapes by the mutuel manager and employees of the mutuel department shall be prohibited. The possession of magnetic log tapes and computer log library tapes shall be retained by associations for a period of 6 months from the end of the race meet.

(2)   Summary of operators. The mutuel manager of the association shall prepare a summary of the pari-mutuel operations report for each racing program to be submitted to the division auditor daily. This shall serve as the original record of wagering activities at the racetrack.

History: Cr. Register, March, 1990, No. 411 , eff. 4-1-90; am. (1) (f), Register, July, 1990, No. 415 , eff. 8-1-90; CR 03-070 : am. (1) (c) Register November 2003 No. 575 , eff. 12-1-03 .