Section 346.06. Records and reporting.

 

(1)  The superintendent shall maintain a facility register which shall include identifying information for all juveniles, including name, age, gender, race, name of parents or guardian, alleged offense, detaining authority, time and date of admission, authority for admission, date and time of release, and destination of the juvenile after release.

(2)  The facility shall maintain records of the date, time and circumstances of all of the following events involving juveniles:

(a) Death, attempted suicide which requires emergency medical care or hospitalization, or physical injury.

(b) Escape or attempted escape.

(c) Significant damage to the facility.

(d) A daily record of each juvenile's behavior, medical history, disciplinary actions, visitations, room assignment, care requirements and other special conditions.

(3)  Records shall be maintained in a confidential manner as follows:

(a) Records shall be secured in locked desks or filing or storage cabinets.

(b) Records shall be maintained and stored separately from records of persons 18 or older.

(c) No person except those authorized through a court order or authorized facility or department personnel may have access to information in the records or be permitted to inspect the records.

(d) Whenever a person is allowed access to a juvenile's file, a notation which includes the person's name, date of access and authorization for access shall be made in the file.

(4)  The superintendent shall notify the department's regional detention facilities specialist within 24 hours excluding weekends and holidays, after any of the following occurs:

(a) The death of a juvenile.

(b) The provision of medical treatment to a juvenile for a life-threatening injury or the admission of a juvenile to a hospital, not including an emergency room admission or admission for detention and evaluation under ch. 51 , Stats.

(c) The escape of a juvenile.

(d) Any significant damage to the facility.

(e) Any change in the superintendence of the facility.

(5)  The superintendent shall give the department at least 30 days notice of any intention to terminate the operation of the facility.

(6)  The superintendent shall promptly furnish to the department all requested information.

History: CR 09-039 : cr. Register October 2010 No. 658 , eff. 11-1-10.