Section 163.25. Administrative responsibilities of training managers.

 

(1)   Advertising. The training manager for an accredited training course shall ensure that any advertisement for the course includes the same name and address of the course provider as it appears on the application for accreditation or as later changed by notice to the department under sub. (7) .

(2)   Cessation of training. The training manager shall notify the department when the training provider for an accredited training course closes or when the course will no longer be offered and shall provide the department an opportunity to take possession of any relevant training records. Notification shall be made a minimum of 10 working days before the cessation of training.

(3)   Course schedule notification.

(a) Requirement for notification. A training manager shall notify the department by entering class schedule information for the accredited course directly into the department's online lead database or by other method approved by the department.

(b) Notification content. The notice shall include all of the following:

1. The name of the training provider.

2. The course discipline and whether it is an initial or refresher course.

3. The start and end dates, start and end times and location of the course.

4. The name of the designated principal instructor for the course.

(c) Timing of notification.

1. The notice shall be submitted to the department a minimum of 10 working days prior to the course starting date.

2. In an emergency, the training manager shall make a request by telephone for department approval to schedule a training course with less than 10 working days notice. The request shall be made a minimum of one working day prior to the requested start date and shall be followed by entry of the course notification directly into the department's online lead database or by other method approved by the department.

(d) Revised notification. The training manager shall notify the department about course cancellations or course schedule, instructor or location changes by means of the department's online lead database when known 10 working days or more before the notified start date, and also by telephone when the change or cancellation occurs less than10 working days before the scheduled start date.

(4)   Designation of guest instructors. When a guest instructor assists with a training course, the training manager shall designate the guest instructor under s. DHS 163.24 (4) .

(5)   Designation of principal instructors. The training manager shall designate a principal instructor for each accredited course offering. The principal instructor shall be approved under s. DHS 163.24 (3) .

(6)   Nondiscrimination in training. Access to an accredited training course may not be denied solely due to age, sex, race, color, creed, national origin, ancestry, sexual orientation or disability.

(7)   Notification of changes. The training manager shall notify the department in writing a minimum of 10 working days before making the following changes:

(a) Change of address. A change of address of the training provider or the location of records required under sub. (10) .

(b) Change of name. A change in the name of the training provider.

(c) Change of ownership. The accreditation of a training course under this subchapter may be transferred to a new owner provided the course remains the same course accredited under this chapter and the transfer is requested by both the training provider transferring the course and the new owner of the course. Upon receipt of a request to transfer the accreditation of a course, the department will change the course's accreditation to contingent accreditation under s. DHS 163.22 with no change in expiration date or with an expiration date 2 years after the date ownership of the course changed, whichever is earlier.

(d) Change in a course. A change in the training course description under s. DHS 163.21 (2) , the training resources under s. DHS 163.21 (3) , the course registration plan under s. DHS 163.21 (5) or course materials under s. DHS 163.21 (6) , a minimum of 10 working days prior to the start of the course. In addition to the notification of a change in course materials under s. DHS 163.21 (6) , the training manager shall submit a draft of the revised document. After reviewing the draft revision, the department may allow a trial period of 3 class sessions of a training course before requiring submittal of a final revision.

(e) Change of training manager. When a training course does not have an approved training manager, the course may not be offered.

(8)   Permission to audit. The training manager shall permit department representatives to attend, evaluate and monitor any accredited training course and have access to records associated with any accredited training course at any reasonable time without charge or hindrance to the department for the purpose of an accreditation audit or any other evaluation of compliance with this chapter and any other applicable statute or regulation.

(9)   Quality control. The training manager shall be responsible for developing and implementing a quality control plan with measures that include all of the following:

(a) Compliance. Ensuring that the training course and course personnel comply with all provisions of this chapter.

(b) Instructor review. Annually reviewing instructor competency and taking measures to improve competency when necessary.

(c) Material review. Annually reviewing and revising training materials and course tests to reflect innovations and changes in the field.

(d) Training and meetings. Attending training and meetings to which the training manager has been invited by the department as a means of improving the quality of training offered.

(e) Validity of course test. Maintaining the validity and integrity of the course test under sub. s. DHS 163.20 (8) (h) .

(f) Validity of skills assessment. Maintaining the validity and integrity of the hands-on skills assessment under s. DHS 163.20 (8) (i) to ensure that it accurately evaluates the trainees' performance of skills taught during hands-on training.

(10)   Records.

(a) Requirement to retain records. The training manager shall ensure that the provider offering an accredited training course retains the records in par. (b) at its principal place of business in Wisconsin. If no office is maintained in Wisconsin, records shall be retained at the office location closest to Wisconsin. Records shall be retained for a minimum of 3 years 6 months and shall be given to the department upon request.

(b) Records to be retained. The following records shall be retained:

1. A copy of each department-approved instructor and student manual, course test, course test blueprint, all printed materials used in the course, other training material and any document reflecting changes made to any material.

2. The scored course test for all students who passed or failed.

3. A copy of each student's training certificate.

4. Documentation of training manager, principal instructor and guest instructor qualifications, including copies of any principal instructor approvals under s. DHS 163.24 (3) and guest instructor designations under sub. (4) .

5. Class rosters and student attendance records.

6. The quality control plan when required under s. DHS 163.25 (9) , including documentation of activities performed in compliance with the quality control plan.

7. Information regarding how any hands-on assessment is conducted, including, but not limited to, all of the following:

a. Who conducts the assessment.

b. How the skills are graded.

c. What facilities are used.

d. The pass and fail rate.

8. Results of the students' hands-on skills assessments.

9. Any other material submitted to the department as part of the application for accreditation or later at the request of the department to provide a basis for granting accreditation.

(11)   Submission of student data.

(a) Within 2 working days after an accredited lead training course is completed, the training manager shall submit student data to the department in an electronic format provided by or approved by the department or in another format approved by the department.

(b) The student data submitted shall include all of the following information for each student:

1. Name of the course and if it was an initial or refresher course.

2. The course dates.

3. For each training certificate issued, the date the training certificate was issued.

4. The student's full legal name and address. If a training certificate was issued, the name shall be the same as it is appears on the training certificate.

5. For each training certificate issued, the unique training certificate number as it appears on the training certificate.

6. The student's course test score.

7. A clearly identifiable picture of the student's face clearly labeled with the student's full legal name.

9. The student's date of birth as it appears on the student's official photo identification.

CR 00-172 : cr. Register February 2002 No. 554 , eff. 3-1-02; EmR0928 : emerg. am. (3) (a), (b) 2. to 4., (c) 2., (d), (5), (7) (intro.), (e), (10) (b) 1., (11) (b) 4., 6. and 9., r. (7) (f) and (11) (b) 8., eff. 10-16-09; CR 09-085 : am. (3) (a), (b) 2. to 4., (c) 2., (d), (5), (7) (intro.), (e), (10) (b) 1., (11) (b) 4., 6. and 9., r. (7) (f) and (11) (b) 8. Register March 2010 No. 651 , eff. 4-1-10.

Note

Contact the department for instructions for completing online course notifications at email [e-mail] ; ph. 608-261-6876; fax [phone]; or Asbestos and Lead Section, Room 137, 1 W. Wilson Street, P.O. Box 2659, Madison, WI 53701-2659. Microsoft Windows NT 6.1.7601 Service Pack 1 To provide emergency course notification less than 10 working days before the start date or to revise or cancel a notification less than 2 working days in advance, phone [phone]. Microsoft Windows NT 6.1.7601 Service Pack 1 To notify the Department of changes, contact the Asbestos and Lead Section, Room 137, 1 W. Wilson St., P.O. Box 2659, Madison, WI 53701-2659; e-mail [e-mail] ; ph. 608-261-6876; or fax [phone]. Microsoft Windows NT 6.1.7601 Service Pack 1