Section 125.07. Grant applications.

  To be considered for a grant award, a municipality shall submit an application to the department. A municipality may submit an application only after the project is completed and paid for by the municipality. An application shall be completed on forms provided by the department and shall include the following, as applicable:

(1)   Authorizing resolution. A certified copy of a resolution of the municipality's governing body authorizing the filing of the grant application by municipality's authorized representative. The authorized representative shall be an official or employee of the municipality.

(2)   Project description. A description of the construction or list of the equipment for which grant funding is requested. The description shall include an explanation of why the project was needed.

(3)   State plan and specifications approval. A copy of the department letter approving plans and specifications for the project if plan approval is required under s. 281.41 , Stats.

(4)   State facilities plan approval. For compliance maintenance planning projects, a copy of the department letter approving the facilities plan as required under ss. NR 110.08 and 110.09 and s. 281.41 , Stats.

(5)   Bidding documents. For projects which require competitive bidding under ch. 59 , 60 , 61 , 62 or 66 , Stats.:

(a) A copy of the bid advertisement.

(b) A copy of the bid tabulation.

(c) A copy of the successful bid proposal.

(d) A copy of the resolution or meeting minutes of the municipality's governing body awarding the contract to the lowest responsible bidder or, if the contract was not awarded to the lowest responsible bidder, justification for disqualification of the lowest bid.

(6)   Construction contracts. A copy of any signed construction contracts and change orders relating to the project.

(7)   Municipal labor or material costs. For a project which includes labor or materials provided by the municipality:

(a) A listing of the labor costs including the employee's name, work performed, dates worked, hours worked each day and wages paid.

(b) A listing of any materials or equipment provided by the municipality including a description of the item, size of unit, number of units, where used or installed, date installed, date installed and cost per item.

(8)   Engineering and technical services. A copy of the signed engineering contract or other basis for engineering costs and technical services.

(9)   Proof of satisfactory completion.

(a) A statement signed by the municipal representative certifying that all claims, liens, disputes, etc., have been settled with contractors, engineers, property owners or other involved persons, or providing an explanation of any outstanding problems.

(b) A statement signed by the municipality and consulting engineer, as appropriate, certifying that the municipality has complied with all department conditions and that the project was completed in accordance with state approved plans and specifications.

(c) A description of any significant changes from the original approved plans and specifications.

(10)   Proof of payment.

(a) A statement signed by the municipal representative certifying that all costs in connection with the project have been paid.

(b) A listing of all payments to contractors and engineers when such payments are claimed as eligible costs. The list shall include the name of payee, date of payment, voucher number, and check number.

(c) A copy of invoices for all eligible costs.

(d) A copy of both sides of all canceled checks used for payment.

(11)   Operation and maintenance. A written statement from the department district or area engineer certifying that the operation, maintenance, testing and reporting of the municipal wastewater treatment plant meets all state and federal requirements pertaining to the project.

(12)   Other information. Other information as requested by the department to determine the eligibility of a project or to determine the eligible costs.

(13)   Compliance maintenance projects. Applications for compliance maintenance planning grants shall include documents required under subs. (1) , (2) , (4) , (7) , (8) , (9) (a) , (10) and (12) .

History: Cr. Register, July, 1976, No. 247 , eff. 8-1-76; r. and recr. Register, April, 1989, No. 400 , eff. 5-1-89; corrections in (3) and (4) made under s. 13.93 (2m) (b) 7., Stats., Register, May, 2001, No. 545 .