Section 10.10. Records.

 

(1)   Dealer records.

(a) Notification forms. A dealer shall keep the original copy of each completed notification form prepared under s. Jus 10.06 (1) (c) .

(b) Confirmation and approval or nonapproval numbers. A dealer shall keep records showing each confirmation number issued to the dealer under s. Jus 10.06 (2) (a) 2. b. and showing the approval or nonapproval number issued to the dealer that corresponds with each confirmation number.

(c) Record availability. A dealer shall keep the records required under this subsection available for inspection by a department employee or designee during the dealer's normal business hours and as otherwise reasonably requested.

(2)   Department records.

(a) Required records. The department shall keep the following records:

1. Notes sufficient to show the information communicated to the department by telephone under s. Jus 10.06 (1) (d) about each individual notification form,

2. A duplicate of each notification form mailed to the department under s. Jus 10.06 (1) (c) 1. intro.,

3. Records required to comply with any pertinent federal law,

4. Daily logs showing the date or dates for each departmental record search and showing the dealer identification number, any confirmation number and either an approval or nonapproval number for each search, and

5. Records reasonably required for the department to administer this chapter effectively and efficiently.

(b) Checking notification forms. After the department receives a duplicate of a completed notification form as required under s. Jus 10.06 (1) (c) 1. intro., the department shall check to ensure that the information on the submitted duplicate corresponds in all material respects with the information the department received about the notification form by telephone from the dealer under s. Jus 10.06 (1) (d) . If there is a material discrepancy, the department may notify the appropriate local law enforcement authorities and if appropriate may seek penalties under s. 175.35 (3) , Stats.

(c) Destroying records. The department shall destroy certain records kept under par. (a) as follows:

1. Within 30 days after receiving a duplicate notification form under s. Jus 10.06 (1) (c) 1. intro., the department shall destroy its duplicate notification form and all its records concerning the record search associated with that form, except for the daily log entries required under par. (a) 4. The department shall, however, destroy its records under this subdivision only if it has already issued an approval number for the transfer involved and if nothing on the duplicate form shows that a handgun transfer to the transferee may be prohibited under s. 941.29 , Stats.

2. No later than 3 years after issuing an approval number, the department shall destroy all the daily log entries kept under par. (a) 4. that correspond with that approval number.

History: Cr. Register, November, 1991, No. 431 , eff. 12-1-91.