Section 157.32. Reports.

 

(1)   Reports of stolen, lost or missing licensed or registered sources of radiation.

(a) A licensee or registrant shall report to the department by telephone any of the following:

1. Immediately after its occurrence becomes known to a licensee or registrant, stolen, lost or missing licensed or registered radioactive material in an aggregate quantity equal to or greater than 1,000 times the quantity specified in Appendix F under circumstances that make it appear to the licensee or registrant that an exposure could result to individuals in unrestricted areas.

2. Within 30 days after its occurrence becomes known to a licensee or registrant, lost, stolen or missing licensed or registered radioactive material in an aggregate quantity greater than 10 times the quantity specified in Appendix F that is still missing.

3. Immediately after its occurrence becomes known to the registrant, a stolen, lost or missing radiation machine.

(b) A licensee or registrant required to make a report under par. (a) shall, within 30 days after making a telephone report, make a written report to the department setting forth all the following information:

1. A description of the licensed or registered source of radiation involved, including, for radioactive material, the kind, quantity and chemical and physical form; and, for radiation machines, the manufacturer, model and serial number, type and maximum energy of radiation emitted.

2. A description of the circumstances under which the loss or theft occurred.

3. A statement of the disposition or probable disposition of the licensed or registered source of radiation involved.

4. Exposures of individuals to radiation, circumstances under which the exposures occurred and the possible total effective dose equivalent to persons in unrestricted areas.

5. Actions that have been taken or will be taken to recover the source of radiation.

6. Procedures or measures that have been or will be adopted to ensure against a recurrence of the loss or theft of licensed or registered sources of radiation.

(c) Subsequent to filing the written report, the licensee or registrant shall report any additional substantive information on the loss or theft within 30 days after the licensee or registrant learns of the information.

(d) On any report filed with the department under this subsection, a licensee or registrant shall record the names of individuals who may have received exposure to radiation in a separate and detachable portion of the report.

(2)   Notification of radiation incidents.

(a) Notwithstanding other requirements for notification, a licensee or registrant shall immediately report to the department each event involving a source of radiation possessed by the licensee or registrant that may have caused or threatens to cause any of the following conditions:

1. An individual to receive any of the following:

a. A total effective dose equivalent of 0.25 Sv (25 rem) or more.

b. An eye dose equivalent of 0.75 Sv (75 rem) or more.

c. A shallow dose equivalent to the skin or extremities or a total organ dose equivalent of 2.5 Gy (250 rad) or more.

2. The release of radioactive material, inside or outside of a restricted area, so that, had an individual been present for 24 hours, the individual could have received an intake 5 times the occupational ALI. This subdivision does not apply to locations where personnel are not normally stationed during routine operations, such as hot-cells or process enclosures.

(b) A licensee or registrant shall, within 24 hours of discovery of the event, report to the department each event involving loss of control of a licensed or registered source of radiation possessed by the licensee or registrant that may have caused, or threatens to cause, any of the following conditions:

1. An individual to receive, in a period of 24 hours, any of the following:

a. A total effective dose equivalent exceeding 0.05 Sv (5 rem).

b. An eye dose equivalent exceeding 0.15 Sv (15 rem).

c. A shallow dose equivalent to the skin or extremities or a total organ dose equivalent exceeding 0.5 Sv (50 rem).

2. The release of radioactive material, inside or outside of a restricted area, so that, had an individual been present for 24 hours, the individual could have received an intake in excess of one occupational ALI. This provision does not apply to locations where personnel are not normally stationed during routine operations, such as hot-cells or process enclosures.

(c) A licensee or registrant shall make the reports to the department required by pars. (a) and (b) initially by telephone and shall confirm the initial contact by facsimile to the department. Reports shall contain all of the following information:

1. Caller's name and a telephone number through which the department may reach the caller.

2. Description of the event, including date and time.

3. Exact location of the event.

4. Isotopes, quantities, chemical and physical form of the radioactive material involved, if applicable.

5. Any available personnel radiation exposure data.

(d) A licensee or registrant shall record the names of individuals who have received exposure to sources of radiation in a separate and detachable portion of each report filed with the department under this subsection.

(e) This subsection does not apply to doses that result from planned special exposures, provided those doses are within the limits for planned special exposures and are reported under sub. (4) .

(3)   Reports of exposures, radiation levels and concentrations of radioactive material exceeding the limits.

(a) In addition to the notification required by sub. (2) , a licensee or registrant shall submit a written report to the department within 30 days after learning of any of the following occurrences:

1. Radiation incidents for which notification is required by sub. (2) .

2. Doses in excess of any of the following:

a. The occupational dose limits for adults in s. DHS 157.22 (1) .

b. The occupational dose limits for a minor in s. DHS 157.22 (7) .

c. The limits for an embryo or fetus of a declared pregnant woman in s. DHS 157.22 (8) .

d. The limits for a member of the public in s. DHS 157.23 (1) .

e. Any applicable limit in the license or registration.

f. The ALARA constraints for air emissions established under s. DHS 157.21 (4) .

3. Levels of radiation or concentrations of radioactive material in any of the following:

a. A restricted area in excess of applicable limits in the license or registration.

b. An unrestricted area in excess of 10 times the applicable limit set forth in this subchapter or in the license or registration, whether or not involving exposure of any individual in excess of the limits specified in s. DHS 157.23 (1) .

4. For a licensee subject to the provisions of the U.S. environmental protection agency's generally applicable environmental radiation standards in 40 CFR 190 , levels of radiation or releases of radioactive material in excess of those standards or of license conditions related to those standards.

(b) Each report required by par. (a) shall describe the extent of exposure of individuals to radiation and radioactive material, including all the following, as appropriate:

1. Description of the event, including the probable cause of the elevated exposures, dose rates or concentrations and the manufacturer and model number of any equipment that failed or malfunctioned.

2. Date, time and exact location of the event.

3. The levels of radiation and concentrations of radioactive material involved.

4. Estimates of each individual's dose.

5. Corrective steps taken or planned to ensure against a recurrence, including the schedule for achieving conformance with applicable limits, generally applicable environmental standards and associated license or registration conditions.

6. For each individual exposed: the name, unique identification number and date of birth. With respect to the limit for the embryo or fetus in s. DHS 157.22 (8) , the identifiers should be those of the declared pregnant woman. The report shall be prepared so that this information is stated in a separate and detachable portion of the report.

(4)   Reports of planned special exposures. A licensee or registrant shall submit a written report to the department within 30 days following any planned special exposure conducted under s. DHS 157.22 (6) , informing the department that a planned special exposure was conducted and indicating the date the planned special exposure occurred and the information required by s. DHS 157.31 (6) .

(5)   Reports of individual monitoring.

(a) This subsection applies to any person licensed or registered by the department to do any of the following:

1. Possess or use sources of radiation for purposes of industrial radiography under subchs. II and IV of this chapter.

2. Receive radioactive waste from other persons for disposal.

3. Possess or use at any time, for processing or manufacturing for distribution under subchs. II or VI of this chapter, radioactive material in quantities exceeding any one of the following: - See PDF for table

(b) A licensee or registrant in a category listed in par. (a) shall submit an annual report of the results of individual monitoring carried out by the licensee or registrant for each individual for whom monitoring was required by s. DHS 157.25 (2) during that year. A licensee or registrant may include additional data for individuals for whom monitoring was provided but not required. A licensee or registrant shall use the department's record of individual monitoring results form or equivalent or electronic media containing all the information required by the department's record of individual monitoring results form.

(c) A licensee or registrant shall file the report required by par. (b) , covering the preceding year, on or before April 30 of each year. A licensee or registrant shall submit the report to the department.

(6)   Notifications and reports to individuals. When a licensee or registrant is required under sub. (3) , (4) or (5) to report to the department any exposure of an occupationally exposed individual or member of the public to radiation or radioactive material, a licensee or registrant shall also notify the individual who was exposed. The licensee or registrant shall transmit the notice to the individual no later than the transmittal to the department and the licensee or registrant shall comply with the provisions of s. DHS 157.88 (3) (a) .

(7)   Reports of leaking or contaminated sealed sources. A licensee or registrant shall file a written report within 5 working days with the department if the test for leakage or contamination required under s. DHS 157.24 indicates a sealed source is leaking or contaminated. The report shall describe the equipment involved, the test results and the corrective action taken.

(8)   Vacating premises. A specific licensee or registrant shall, at least 30 days before vacating or relinquishing possession or control of premises which may have been contaminated with radioactive material as a result of the licensee's or registrant's activities, notify the department in writing of the licensee's or registrant's intent to vacate. When deemed necessary by the department, the licensee or registrant shall decontaminate the premises in such a manner as the department may specify.

(9)   Reports of transactions involving nationally tracked sources. A licensee who manufactures, transfers, receives, disassembles or disposes of a nationally tracked source shall submit a report to the Nuclear Regulatory Commission that complies with the requirements of 10 CFR 20.2207 .

CR 01-108 : cr. Register July 2002 No. 559 , eff. 8-1-02; CR 09-062 : cr. (9) Register April 2010 No. 652 , eff. 5-1-10.

Note

The Department may be reached during normal business hours of 7:45 am to 4:30 pm, Monday through Friday, except state holidays, at 608-267-4797 or other times at 608-258-0099. Microsoft Windows NT 6.1.7601 Service Pack 1 Reports should be sent to the Department at the following address: Department of Health Services, Radiation Protection Section, PO Box 2659, Madison WI 53701-2659. Microsoft Windows NT 6.1.7601 Service Pack 1 The Department may be contacted during normal work hours of 7:45 am to 4:30 pm, Monday through Friday, except state holidays, at 608-267-4797; or other times at 608-258-0099 and facsimile 608-267-3695. Microsoft Windows NT 6.1.7601 Service Pack 1 The Department may require as a license condition, or by rule or order, reports from licensees or registrants who are licensed or registered to use radionuclides not on this list in quantities sufficient to cause comparable radiation levels. Microsoft Windows NT 6.1.7601 Service Pack 1 The form may be obtained by writing the Department at: Department of Health Services, Radiation Protection Section, P.O. Box 2659, Madison WI 53701-2659; or by downloading from the Department website at: http://dhs.wisconsin.gov/radiation/Index.htm . Microsoft Windows NT 6.1.7601 Service Pack 1 The report may be mailed to the department at: Department of Health Services, Radiation Protection Section, PO Box 2659, Madison WI 53701-2659. Microsoft Windows NT 6.1.7601 Service Pack 1 Requirements for notification and reports to individuals of exposure to radiation or radioactive material are specified in s. DHS 157.88 (3) . Microsoft Windows NT 6.1.7601 Service Pack 1