Section 59.07. Records and reporting.

 

(1)   Records on children in shelter care.

(a) During the time a child is in a shelter care facility, except a hold-over room, the licensee shall maintain a record on the child on a form provided by the department. The record shall contain the following information and shall be kept current and in the shelter care facility:

1. Child's name, any alias and sex.

2. Child's birth date.

3. Name of person or agency to be notified in an emergency.

4. Placement date.

5. Person, agency or legal custodian responsible for the child.

6. Alleged offense.

7. Name of physician to be called in an emergency.

8. Medical information about the child, including allergies and special care requirements, and medical attention received while in care.

9. Name and address of parent or guardian.

10. Immediate previous living arrangement.

11. Name of school and grade level.

12. Date of release and destination.

13. If applicable, information on weekend stay as required under s. DCF 59.05 (3) (a) .

(b) For each child placed in a hold-over room, the hold-over room licensee shall maintain on file a completed copy of Wisconsin department of justice form JI-03, Temporary Physical Custody Request.

(2)   Confidentiality. Shelter care facility staff and volunteers shall maintain in a locked file and in confidence all information and records on children. Children shall have the right to examine their own records.

(3)   Department access to records.

(a) At the request of the department, a shelter care facility shall make available for inspection all records on children received by it.

(b) Records shall be held only until the child's 21st birthday and then destroyed, except that a permanent register shall be kept listing the names of the children received for care and the dates of their admission and release.

(4)   Responsibility to the department and the superintendent. The licensee shall report to the department and the superintendent of shelter care as soon as possible:

(a) The death of any child in care or any serious illness or injury suffered by a child.

(b) Any fire on the premises which required the services of the fire department.

(c) Any intention to terminate the shelter care facility. Notification shall be at least 30 days in advance of the termination.

(d) Any change in the name of the unit supervisor of any shelter care facility, or a change in the name of the executive, or chairperson of the board, or any change in the corporate structure of a corporation operating a shelter care facility.

History: Cr. Register, June, 1978, No. 270 , eff. 7-1-7; renum. from PW-CY 45.06, Register, December, 1982, No. 324 , eff. 1-1-83; emerg. r. and recr. (1), eff. 12-1-93; r. and recr. (1), am. (3) (a), Register, September, 1994, No. 465 , eff. 10-1-94; correction in (4) (d) made under s. 13.93 (2m) (b) 5., Stats., Register, September, 1994 , No 465; correction in (1) (a) 13. made under s. 13.92 (4) (b) 7., Stats., Register November 2008 No. 635 .

Note

A child record form may obtained from the Department's website at http://www.dhfs.wisconsin.gov or by writing or telephoning any field office listed in Appendix A. Microsoft Windows NT 6.1.7601 Service Pack 1 The department of justice form JD-1710, Temporary Physical Custody Request may be obtained by writing or telephoning any field office listed in Appendix A or from the Wisconsin Circuit Court website at http://www.courts.state.wi.us/forms1/index.htm . Microsoft Windows NT 6.1.7601 Service Pack 1