Section 57.17. Personnel policies and records.

 

(1)   Policies. A licensee shall have written personnel policies and procedures. The policies and procedures shall include all of the following:

(a) The creation and use of job descriptions that describe the staff member's roles, responsibilities and duties.

(b) An orientation plan that shall include how and when orientation of new hires and volunteers will be conducted and documented.

(c) Work schedules of each staff member and policies on the use of relief help.

(d) Continuing education and training requirements.

(e) Designation of the chain of command or supervisory structure in the group home.

(f) A requirement that each staff member notify the licensee as soon as possible, but no later than the staff member's next working day of the circumstances listed in s. DCF 57.18 (3) .

(g) A description of the activities that a volunteer may perform for the group home, orientation of the volunteer, supervision and assurance that the volunteer is following group home policies and procedures, and the information to be provided on the laws of confidentiality and reporting of abuse and neglect.

(h) Handling of emergencies.

(2)   Personnel records. The licensee shall establish and maintain on the premises a personnel record for each staff member. Each personnel record shall contain all of the following for the staff member for which the record was created:

(a) A completed application for employment that shall include the staff member's name, address, date of birth, training, education, work experience, and date of hire.

(b) Current address.

(c) Addresses and telephone numbers of references and reference checks results.

(d) A completed and current background information disclosure form.

(e) The results of the caregiver background check conducted under s. DCF 57.15 (2) (a) and (3) , and the results of any subsequent investigation related to information obtained from each background check.

(f) A job description that is signed and dated by the staff member.

(g) A completed physical examination or HealthCheck form, including tuberculosis test results.

(h) The staff member's driver's record, if the staff member is assigned to transport children.

(i) A training record that shall include documentation of the staff member's receipt of the orientation, training, and continuing education required under s. DCF 57.16 . Documentation shall include all of the following:

1. Date and time of orientation and each training session.

2. Name of each person that conducted each orientation and training.

3. Total hours of training or continuing education received.

4. Whether the staff member completed the requirements of the training or continuing education session.

(j) Documentation of all first aid and CPR certifications.

(k) Any disciplinary actions issued to the employee.

(2m)   Exemption. Relief help are exempt from providing a physical examination or HealthCheck form to the licensee.

(3)   Volunteer personnel record. The licensee shall establish and maintain on the premises a volunteer personnel record for each volunteer used by the licensee. Each record shall contain all of the information required in sub. (2) except the physical examination or HealthCheck form and caregiver background check results.

CR 04-067 : cr. Register September 2005 No. 597 , eff. 1-1-06; corrections in (1) (f), (2) (d), (e) and (i) (intro.) made under s. 13.92 (4) (b) 7. , Stats., Register November 2008 No. 635 ; correction in (2) (d) made under s. 13.92 (4) (b) 7. , Stats., Register September 2016 No. 729 .